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February 20, 2019 0 Comment

Knowledge, Skills and Competencies among LIS Professionals in using OSS-ILMS in Bangalore city colleges: A Study

Abstract:

Keywords: OSS-ILMS, Open Source Software, Library Management System, Library Automation.

1.0 Introduction:

A library management system software package is designed especially to handle such housekeeping tasks. A rapidly growing of information technology adds some features to library management system software packages such as features to handle digital media, e-book, e-journals, online public access catalog (OPAC), a feature to connect and exchange information with a digital library system, an ability to connect with networks of libraries, machine-readable cataloging (MARC) standard support and Z39.50 standard support.

Open Source Software can be comprehended as Open =Free, Source = Source code, software means the source code of the software is free. Users of OSS will get source code along with the software. This means OSS are free to anyone, more importantly these are free copy, download, edit, modify. OSS can be customisable easily as per the institutional requirements.
Today there huge number of OSS are available for various activities of libraries, naming a few,
1.1 For Library Automation:
a. Koha: integrated library system
b. NewGenLib
c. Evergreen etc.,
1.2 For Digital Library:
d. DSpace
e. Eprints
f. GSDL
g. Fedora etc.,
1.3 For Web Publishing:
h. Wordpress
i. Drupal
1.4 For Other Computer Programs:
j. Linux
k. Ubuntu
l. Open Office
m. Firefox etc.,

2.0 Objectives of the Study:
1. To analyze the awareness of open source software’s among LIS Professionals in Bangalore city colleges.
2. To examine the college libraries of Bangalore city have implemented the open source software’s.
3. To find out the barriers in implementation of open source software’s in college libraries.
4. To analyze the potentials of library staff in adopting the open source software’s for their libraries.

3.0 Methodology:
The present study “knowledge, skills and competencies among LIS Professionals in using OSS-ILMS in Bangalore city colleges: A Study” was made use of survey method to Elicit data from the respondents. A well structured questionnaire was developed and distributed among the LIS professionals of selected college libraries in Bangalore city colleges. Initially 50 questionnaires were distributed among the librarians. After follow up researcher has received 50 filled in questionnaires. The rate of response is 100%.

4.0 Literature Review:

5.0 Data analysis and interpretations
Data analysis is considered to be an important step of the research work. After collection of data with the help of relevant tools and techniques, the next logical step, is to analyze and interpret data. Collected has been analysed manually.
Researcher has distributed 50 questionnaires to LIS Professionals and after regular follow up, all 50 filled questionnaires were collected.
Among 50 respondents 38 (76%) were males and 12 (24%) were females. 50 Respondents are distributed based on their age group; there are 20(40%) respondents belongs to 20-25 years, 14(28%) are belongs to 26-30years followed by 10(20%) are to 31-35 years and 3(6%) are in the age group of 36-40 and above 41.
Among 50 respondents, 39(78%) of the respondents were completed their PG courses in Library and information Science followed by 9(18%) of them have completed MPhil and 2(4%) were completed their doctoral degree.
A query was raised to know whether respondents have qualified their eligibility examinations like UGC NET and JRF. 4(8%) of the respondents qualified UGC NET and only 2(4%) of the qualified JRF and remaining 44(88%) of the librarians are yet to qualify their eligibility examinations.
Respondents are divided based on their designation as, 23(46%) Assistant librarians, followed by 12(24%) librarians, 9(18%) Chief librarians and 3(6%) of Deputy Librarians and library assistants.
Among 50 respondents, 20(40%) of the respondents are having 5 to 10 years of experience, 13(26%) are possesses 10-15 years followed by 11(22%) are of 1-5 years and remaining 6(12%) of the participants are having more than 15 years of experience in the field.
5.1 OSS –ILMS (Open Source Software – Integrated Library Management Software):
All 50 respondents are aware about OSS-ILMS, below table-1 shows the respondents awareness on different software’s.
Aware of OSS-LMS Responded Percentage
New GanLib 21 42%
Koha 19 38%
Evergreen 8 16%
ABCD 2 4%
Others 0 0%
Total 50 100%
Table – 1 Aware of OSS – LMS

The above table reveals the awareness of different OSS – LMS, majority 21(42%) of the respondents are aware of New GenLib software, followed by 19(38%) are aware of Koha software. As majority of the libraries are using Koha and NewGenlib software’s hence respondents are aware of it.

After knowing the awareness of different OSS – LMS, researcher wanted to know through which channel respondents are aware of OSS – LMS, the result is interpreted in table – 2.

Aware of OSS ILMS Responds Percentage
Through other library professionals 19 38%
Through IT professionals 4 8%
Through workshop/seminars 19 38%
Through social networking sites 6 12%
Through Lectures programs 2 4%
Total 50 100%
Table – 2 Awareness channels of OSS –ILMS
19(38%) of the professionals are aware through other library professionals, and through work shop/seminar conducted by different institutions, followed by 6(12%) are from social networking sites, 4(8%) of them are by IT professionals and 2(4%) are by the lectures which they had attended.

5.2 Statements related to OSS -ILMS
SA-Strongly Agree, A-Agree, CE-Certain Extent, D-Disagree, SD-Strongly Disagree
Statement on OSS-ILMS SA A CE D SD Total
OSS-LMS are essential for the present era 7 (14%) 29 (58%) 5 (10%) 00 00 41 (82%)
OSS -LMS are user friendly 11 (22%) 32 (64%) 6 (12%) 1 (2%) 00 50 (100%)
Installation of OSS -LMS is easy 11 (22%) 33 (66%) 4 (8%) 2 (4%) 00 50 (100%)
Maintenance of OSS -LMS is easy 12 (24%) 26 (52%) 6 (12%) 4 (8%) 2 (4%) 50 (100%)
OSS-LMS updates /incorporates the latest features very frequently 9 (18%) 33 (66%) 6 (12)% 2 (4%) 00 50 (100%)
Assistance to OSS-LMS is difficult 8 (16%) 25 (50%) 10 (20%) 4 (8%) 1 (2%) 48 (96%)
OPAC of ILMS is user -friendly 10 (20%) 30 (60%) 6 (12%) 2 (4%) 2 (4%) 50 (100%)
Table – 3 Statements on OSS -LMS
The above mentioned table-3 shows the responses to various statements related to OSS – LMS, among 50 respondents 41 (82%) are agree that OSS-LMS are essential for the present era.
32 (64%) of the respondents are agree to OSS -LMS are user friendly followed by 11(22%) are strongly agree.
33 (66%) are agree to the statement Installation of OSS -LMS is easy followed by 11(22%) are strongly agree.
26 (52%) of the participants are agree that Maintenance of OSS -LMS is easy, followed by 12 (24%) are strongly agree.
33 (66%) are agree followed by 9 (18%) are strongly agree that OSS-LMS updates /incorporates the latest features very frequently.
25 (50%) are agree that Assistance to OSS-LMS is difficult and 10 (20%) are agree to certain extent that Assistance to OSS-LMS is difficult.
30 (60%) are agree followed by 10 (20%) are strongly agree to OPAC of ILMS is user –friendly. This shows that majority of the LIS professionals are agree to the various statements related to OSS – LMS

5.3 Knowledge about OSS-ILMS:
FA-Fully Aware, A-Aware, MA-Moderately Aware, NA-Not Aware
Sl.
No Statement FA A MA NA Total
1 Customization of OPAC as per the institutional requirements 19(38%) 13(26%) 4 (8%) 2 (4%) 38(76%)
2 Integration of RFID to the OSS –ILMS 13(26%) 20(40%) 3(6%) 6(12%) 42(84%)
3 Auto emails can be configured in the OSS-ILMS 13(26%) 17(34%) 2(4%) 6(12%) 38(76%)
4 Auto SMS can be configured in the OSS-ILMS 14(28%) 17(34%) 5(10%) 3(6%) 39(78%)
5 Catalogue records can be imported from other ILMS 12(24%) 20(40%) 3(6%) 3(6%) 38(76%)
6 Reports can be generated accordingly 12(24%) 18(36%) 7(14%) 4(8%) 41(82%)
7 Digital Objects can be attached to the 8(16%) 20(40%) 8(16%) 5(10%) 41(82%)
Table – 4 Knowledge about OSS-ILMS
The above table-4 reveals the knowledge on OSS –ILMS among LIS professionals, 19 (38%) fully aware about Customization of OPAC as per the institutional requirements followed by 13 (26%) are aware.
RFID can be integrated to the OSS –ILMS is aware to 20 (40%) of the respondents followed by 13 (26%) are fully aware.
17 (34%) are aware to Auto emails can be configured in the OSS-ILMS followed by 13(26%) fully aware.
Auto SMS can be configured in the OSS-ILMS is aware to 17 (34%) followed by14 (28%) fully aware.
20 (40%) are aware that Catalogue records can be imported from other ILMS followed by 12 (24%) fully aware about the process.
18 (36%) are aware the reports can be generated accordingly followed by 12 (24%) fully aware.
20 (40%) are aware to Digital Objects can be attached to the followed by 8 (16%) are fully aware and other 8 (16%) are moderately aware. Majority of the LIS professionals are aware about various activities of OSS-ILMS.

5.4 Training /workshop/certificate programs:
All 50 participants were attended one or the other events related to OSS-ILMS, out of which 16(32%) had attended workshops, 13(26%) had undergone certificate programs, 11(22%) completed Training programs related to OSS-ILMS.
5.5 Library’s using OSS-ILMS
Among 50 respondents, 18 (36%) of them are responded as they are using and 32(64%) are not using the OSS-LMS in their libraries.A query is asked to know the capability of installing the OSS-LMS for their libraries, out of 50 respondents 24(48%) of them are capable to install to the software’s and remaining 26(52%) are need to upgrade themselves in installing the software for their libraries.
As some of the respondents are not able to install the OSS-LMS, and they are interested in attending training programs to acquire skills and competencies on OSS-LMS, among 50 respondents 33(66%) are ready to attend and 17(34%) have replied as they are not required any training programs, this may be because, they are acquainted with OSS-LMS.
5.6 Use of different modules on OSS – ILMS:

SL.NO OSS-LMS Module YES NO
1 Acquisition module 36 (72%) 14 (28%)
2 circulation module 40 (80%) 10 (20%)
3 cataloguing module 36 (72%) 14 (28%)
4 serials module 31 (62%) 19 (38%)
5 Reports module 30 (60%) 20 (40%)
6 Administration module 32 (64%) 18 (36%)
7 OPAC Module 36 (72%) 14 (16%)
Table – 5 Use of different modules on OSS – ILMS
If LIS professionals are capable of installing and using the library management software, then the next question is how they are capable in using different modules of the software. The above table-5 explains that majority 40 (80%) of the respondents are experts in using circulation module, followed by 36 (72%) acquisition module, 36 (72%) cataloguing module, 36 (72%) OPAC Module and the least is 32 (64%) Administration module, this may be because the respondents are not only librarians, but also other Library staff, hence they might not using the administrative module.
5.7 Competency levels on functions of OSS- ILMS:

SL
NO Statement Strongly Aware Moderately Aware Certain Extent Not Aware Total
1 Installation & customization 16 (32 %) 15(30 %) 9(18%) 5(10%) 45(90%)
2 Taking Back up of the OSS -ILMS 12 (24%) 19 (38%) 10 (20%) 6(12%) 47(94%)
3 Restoration of the backup of OSS 9 (18%) 17 (34%) 15 (30 %) 5(10%) 46(92%)
4 Data Migration from other ILMS 9 (18%) 18 (36%) 12 (24%) 8(16%) 47(94%)
5 Customization of OPAC 9 (18%) 20 (40%) 13(26 %) 6(12%) 48(96%)
6 Configuration of auto email 7 (14%) 19(38%) 16(32 %) 4(8%) 46(92%)
7 Patron card creation in OSS-ILMS 10 (20%) 13 (26 %) 16(32 %) 6(12%) 45(90%)
8 Creating the barcode label for the 5 (10%) 13(26 %) 12 (24%) 4(8%) 34(68%)
Table – 6 Competency levels on functions of OSS- ILMS:
The above table-6 shows competency levels on the functions of OSS-LMS, 16 (32 %) strong in Installation & customization of OSS-LMS followed by 15(30 %).
19 (38%) are moderate in Taking Back up of the OSS –ILMS followed by 12 (24%) are strong.
17 (34%) are moderate in Restoration of the backup of OSS followed by 15 (30 %) are average in the process.
Data Migration from other ILMS is moderate to 18 (36%) followed by 12 (24%) are average.
20 (40%) are moderate to Customization of OPAC followed by 13 (26 %) are average.
19 (38%) are moderate to Configuration of auto email followed by 16 (32 %) are average.
16 (32 %) are average in patron card creation in OSS-ILMS followed by 13 (26 %) are moderate.
13 (26 %) are moderate to Creating the barcode label for the followed by 12 (24%) are average.

5.8 Problems faced in using OSS- ILMS:
Sl.
No Statement Responds
1 NO proper assistance while installation 11
2 NO proper training about the OSS-ILMS 14
3 NO Guidance on how to take backup 25
4 Lack of hands on training 12
5 NO assistance if the OSS -ILMS broken 3
6 other 4
Table- 7 Problems faced in using OSS- ILMS
Researcher raised a query to know the problems faced by LIS professionals while using the OSS-LMS, response is interpreted in the above table as highest 25 respondents are of opinion that no proper guidance on how take backup, followed by14 no proper guidance while using, 12 are lack of hands on training and few of them have the opinion that no assistance if the OSS -ILMS broken. The overall result shows that there is a need of conducting workshops and other training programs on OSS-LMS.

6.0 Conclusion:

7.0 References:
1. Randhawa, Sukhwinder. (2008). Open source software and libraries. Twenty First Century Publications, 369-377. Retrieved on 14-06-2018 from https://repository.arizona.edu/bitstream/handle/10150/105743/Open_Source_Software_and_Libraries.pdf?sequence=1&isAllowed=y
2. Pyati, Ajit. (2009). Open Source Software and libraries. In Leckie, Gloria. J & Buschman, John. E (Eds.). Information technology in librarianship: new critical approaches. London: Libraries Unlimited, 206-209. ISBN: 978-59158-629-6.
3. Bretthawer, David. (2001). Open Source Software in libraries. Library Hi Tech News, 18 (5). https://doi.org/10.1108/lhtn.2001.23918eaf.002 on 14-06-2018.